Student Government Association
Senate Meeting Minutes for December 2, 2008
7:30pm, Mabee Ballroom A
I. Call to Order President Lytle
II. Roll Call of Members Executive Secretary Holdsworth
III. Approval of Minutes
o Approved
IV. Approval of Agenda
o Approved
V. Community Announcements
v Volunteers need for Festival of Lights – please sign up! MANDATORY EVENT, so will be an absence if you don’t attend, but if you do go you get .5 absence credit
v IT is working to fix issues with wireless internet
VI. Officer Reports
o President President Lytle
v It has been a pleasure to serve as your president for this semester, and am excited to get to work on another strong semester in the spring
v Congratulations to the Freshman Class for winning Member of the Month!
v Please remember to check your e-mails over the holiday break
v If anyone will be in town on January 8, there will be an orientation that SGA needs to be at
v Don’t worry about office hours for this week – go study!
Senate Meeting Minutes for December 2, 2008
7:30pm, Mabee Ballroom A
I. Call to Order President Lytle
II. Roll Call of Members Executive Secretary Holdsworth
III. Approval of Minutes
o Approved
IV. Approval of Agenda
o Approved
V. Community Announcements
v Volunteers need for Festival of Lights – please sign up! MANDATORY EVENT, so will be an absence if you don’t attend, but if you do go you get .5 absence credit
v IT is working to fix issues with wireless internet
VI. Officer Reports
o President President Lytle
v It has been a pleasure to serve as your president for this semester, and am excited to get to work on another strong semester in the spring
v Congratulations to the Freshman Class for winning Member of the Month!
v Please remember to check your e-mails over the holiday break
v If anyone will be in town on January 8, there will be an orientation that SGA needs to be at
v Don’t worry about office hours for this week – go study!
o Intergovernmental Affairs Vice President Cromack
v Committee meetings on Wednesdays at 7PM
§ Will be discussing CFL light bulbs legislation
v Committee meetings on Wednesdays at 7PM
§ Will be discussing CFL light bulbs legislation
o Legislative Initiatives Vice President Kuentz
v Report given by President Lytle:
§ LI committee meetings are Wednesdays @ 8PM in Lucas
§ If you have a piece of legislation in LI, please attend
v Report given by President Lytle:
§ LI committee meetings are Wednesdays @ 8PM in Lucas
§ If you have a piece of legislation in LI, please attend
o Student Representation Vice President Carroll
v SR committee needs to see Bethany after the senate meeting to discuss a few things
v No committee meeting this Thursday
v Will be discussing committee rearrangements in January
v SR committee needs to see Bethany after the senate meeting to discuss a few things
v No committee meeting this Thursday
v Will be discussing committee rearrangements in January
o Senior Class Executive Senator Bustos
v Senior class social, December 13 – at the Graduation Reception
v New legislation from seniors coming up tonight!
v Senior class social, December 13 – at the Graduation Reception
v New legislation from seniors coming up tonight!
o Junior Class Executive Senator Bencivengo
v New legislation being presented tonight
v If you have any ideas for the Junior class social, please contact Bryce
v New legislation being presented tonight
v If you have any ideas for the Junior class social, please contact Bryce
o Sophomore Class Executive Senator Martin
v Motion for point of personal privilege by Executive Senator Martin
§ Seconded
v Special Orders – Senator Arce’s Resignation
§ Unable to give the necessary dedication and attention to SGA
§ The Association thanks her for her work and wishes her the best
v Motion for point of personal privilege by Executive Senator Martin
§ Seconded
v Special Orders – Senator Arce’s Resignation
§ Unable to give the necessary dedication and attention to SGA
§ The Association thanks her for her work and wishes her the best
o Freshman Class Executive Senator Peal
v Class meeting Wednesday at 10PM
v Class social will be next semester
v Class meeting Wednesday at 10PM
v Class social will be next semester
o Schools Represented Executive Senator Duke
v Special Orders – Senator Wood’s Resignation
§ Will continue to work with The BIG Event and Homecoming committee
§ Thank you for 3 years of work!
v School social on Thursday in the Kresge Room from 6-8PM
v Continuing to look for applicants to fill vacancies
v Joint Freshman & Schools Partnership starting in the spring working on dedicating 2 hours a month to outreach
VII. Cabinet Report
o Director/Associate Director of Public Relations
v Have made a page on Facebook called “Digital Comment Box” for students to post concerns, please sign your name on the sheet if you are interested in picking any of them up as legislation
v Working on a new brochure
v Working on napkins for Festival of Lights
v It was decided that tray-liners aren’t environmentally friends, so working on a napkin idea instead
v Possible a bulletin board in cafeteria
v Special Orders – Senator Wood’s Resignation
§ Will continue to work with The BIG Event and Homecoming committee
§ Thank you for 3 years of work!
v School social on Thursday in the Kresge Room from 6-8PM
v Continuing to look for applicants to fill vacancies
v Joint Freshman & Schools Partnership starting in the spring working on dedicating 2 hours a month to outreach
VII. Cabinet Report
o Director/Associate Director of Public Relations
v Have made a page on Facebook called “Digital Comment Box” for students to post concerns, please sign your name on the sheet if you are interested in picking any of them up as legislation
v Working on a new brochure
v Working on napkins for Festival of Lights
v It was decided that tray-liners aren’t environmentally friends, so working on a napkin idea instead
v Possible a bulletin board in cafeteria
o Director of Association Events
v VACANT
o Director of Finance
v VACANT
v VACANT
o Director of Finance
v VACANT
o Director of Member Development and Training
v Not present
v Not present
o Director of Service
v Thank you to all those who helped sponsor a family for Thanksgiving
v SCC is doing a winter clothing drive from now until Friday
v Working on a service survey to keep track of what is working for the association
v People still needed for The BIG Event committee
v Hilltop Leaders is working with an elder home to have a holiday party on December 17 and they need volunteers
v Thank you to all those who helped sponsor a family for Thanksgiving
v SCC is doing a winter clothing drive from now until Friday
v Working on a service survey to keep track of what is working for the association
v People still needed for The BIG Event committee
v Hilltop Leaders is working with an elder home to have a holiday party on December 17 and they need volunteers
o Director of Involvement
v Have developed a calendar for Homecoming week
v Everything is going along smoothly
v Have developed a calendar for Homecoming week
v Everything is going along smoothly
o Chief of Staff
v Still looking into ice skating this Saturday
v Please encourage anyone interested to apply for open Director positions
v Polos have been ordered!
VIII. Unfinished Business
v S.R. 107 – Health Education & Labeling Process (H.E.L.P.)
o The vending provider has already agreed to go through with this
o There will be a green sticker by the price of snacks indicating that that particular item is healthy/good for you
o They will begin being installed when machines are restocked, so this will be a process (not immediately)
o Encourages Senators Garcia and Semien to write legislation regarding nutrition labeling for food in cafeteria via Bon Appetit
o Nutrition value is already predetermined by the company
o No plans to change what food is available at this time – there are about 6 snacks that currently meet the “green” standard
o Would it be possible to have SGA input on the nutritional value, i.e. doing our own research?
§ We can raise the issue with Mike Stone if we feel something needs to be addressed
v Still looking into ice skating this Saturday
v Please encourage anyone interested to apply for open Director positions
v Polos have been ordered!
VIII. Unfinished Business
v S.R. 107 – Health Education & Labeling Process (H.E.L.P.)
o The vending provider has already agreed to go through with this
o There will be a green sticker by the price of snacks indicating that that particular item is healthy/good for you
o They will begin being installed when machines are restocked, so this will be a process (not immediately)
o Encourages Senators Garcia and Semien to write legislation regarding nutrition labeling for food in cafeteria via Bon Appetit
o Nutrition value is already predetermined by the company
o No plans to change what food is available at this time – there are about 6 snacks that currently meet the “green” standard
o Would it be possible to have SGA input on the nutritional value, i.e. doing our own research?
§ We can raise the issue with Mike Stone if we feel something needs to be addressed
IX. New Business
v S.B. 06 – School Senator Elections Timeline Revision
o To revise the Elections Manual to move school senator elections to the spring, instead of the fall, so all senator positions can be filled at once
o The way it currently stands, nearly 50% of senate would not be in place until 4 weeks into the new academic year
o 10 Minute Discussion
o During the last election, there was 1 individual from each school, except BSS which had 5, running for a school seat
o Feel that students will run where they best connect (class or school)
o Will school senators be rounded up towards the next year?
§ Yes, it works the same way as class senators
o How would this affect the School of Education positions?
§ It wouldn’t affect them
o Concern with election committee advising students where to run
o **Sent to IGA, but with some objection
v S.B. 06 – School Senator Elections Timeline Revision
o To revise the Elections Manual to move school senator elections to the spring, instead of the fall, so all senator positions can be filled at once
o The way it currently stands, nearly 50% of senate would not be in place until 4 weeks into the new academic year
o 10 Minute Discussion
o During the last election, there was 1 individual from each school, except BSS which had 5, running for a school seat
o Feel that students will run where they best connect (class or school)
o Will school senators be rounded up towards the next year?
§ Yes, it works the same way as class senators
o How would this affect the School of Education positions?
§ It wouldn’t affect them
o Concern with election committee advising students where to run
o **Sent to IGA, but with some objection
v S.R. 113 – SEU Student Employee Bill of Rights
o Student employees are not currently informed of basic Human Resources policies
o There is a formal and informal resolution process
o No idea how to file complaints
o Asking Human Resources to notify students of ways to do so
o There are a significant number of students who have expressed concern with filing a complaint and being in a tense environment
o 10 Minute Discussion
o Have you talked to Human Resources already?
§ Not yet, waiting for this resolution to go to committee to get permission to do so
o Would like to see Human Resources have a complaint process tailored for each job
o Might be beneficial to have a concrete way to present this information, such as a poster board
o **Sent to LI with unanimous consent
X. Gallery Comments
o Please remember to sign up for Festival of Lights
XI. Advisors Comments Advisor Walden
o Check your e-mail for an invitation to Collegiate Link
o Please remember to get your spring schedule and give it to Executive Secretary Holdsworth (e-mail or hard copy in her box)
o Remember to let Marisa or Austin know if you are talking to admin staff, so they are aware
o If you have ideas for State of the Campus, let Whitney, Austin or Marisa know
XII. Final Comments
o Administration liked our idea to know the new dining facility The Huddle and is going through with it!
o Student employees are not currently informed of basic Human Resources policies
o There is a formal and informal resolution process
o No idea how to file complaints
o Asking Human Resources to notify students of ways to do so
o There are a significant number of students who have expressed concern with filing a complaint and being in a tense environment
o 10 Minute Discussion
o Have you talked to Human Resources already?
§ Not yet, waiting for this resolution to go to committee to get permission to do so
o Would like to see Human Resources have a complaint process tailored for each job
o Might be beneficial to have a concrete way to present this information, such as a poster board
o **Sent to LI with unanimous consent
X. Gallery Comments
o Please remember to sign up for Festival of Lights
XI. Advisors Comments Advisor Walden
o Check your e-mail for an invitation to Collegiate Link
o Please remember to get your spring schedule and give it to Executive Secretary Holdsworth (e-mail or hard copy in her box)
o Remember to let Marisa or Austin know if you are talking to admin staff, so they are aware
o If you have ideas for State of the Campus, let Whitney, Austin or Marisa know
XII. Final Comments
o Administration liked our idea to know the new dining facility The Huddle and is going through with it!
